Free Employee Scheduling Software

Build the Work Schedule in Minutes.
FREE FOREVER for up to 75 users!

Award-winning scheduling and time tracking software

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When I Work is rated 4.5/5 stars by our customers on Capterra.

The Benefits of When I Work

benefits time

Spend More Time
Growing Your Business

Save an average of 8 hours per week on employee scheduling and attendance.

Spend more time working to grow your business and less time fighting fires.

benefits accountability

Increase Employee

Send employees instant updates so they never have to ask when they work.

Reduce employee no-shows and improve accountability across your team by 25%

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Handle Changes
with Ease

Never worry about keeping track of random time-off and shift change requests.

Stop rebuilding schedules by reviewing and approving employee requests in real-time.

Over 100,000 Happy Workplaces Worldwide

You're in good company! Over half a million people in over 50 countries rely on
When I Work for employee scheduling, time clock and communication.

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Donna Rea

Caring Transitions

“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

Employee Scheduling Software for Your Industry

When I Work was built to serve the employee scheduling and communication needs of workplaces across a wide range of industries. We make scheduling staff easy for coffee shops, restaurants, customer service departments, retail shops, colleges, healthcare organizations, nonprofits, and many, many other types of workplaces. If you have hourly employees, we can help make scheduling, communication, and collaboration easier for you and your team.

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Mobile Scheduling and Time Clock

Run your workplace from your pocket, in real-time, with free time clock and scheduling apps available on iPhone and Android.

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online schedule maker for mobile scheduling app on iPhone and Android

Approve employee shift trade requests from your mobile phone.

See the entire schedule, or see who's working right now.

Create Open Shift requests on the go so you can always make sure you have enough staff.

Employees get shift notifications so you always know when you work.

Employee Scheduling and Time Clock Software
for the Modern Workforce

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Employee Scheduling Software - screenshot of the shift planning and workforce management staff scheduler for When I Work

Employee Time Clock

Get rid of old, clunky time clock machines and let your employees clock in from their smartphones instead. You can also set up fixed time clock terminals at your workplace using a dedicated iPad or computer. Our time clock syncs seamlessly with the work schedule, and you can export payroll into popular platforms like QuickBooks, ADP, and more.

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Mobile Time Clock

Put the schedule in everyone's pocket.

Schedule and communicate with your employees from your Android or iPhone for free. Your employees can request shift trades and time off.

Free Employee Scheduling Made Easy

Most managers spend an average of 8 hours per week or more on employee scheduling using programs like Excel, or even worse — a pencil and paper. Employee scheduling software can help you build your schedule for the week in as little as 15 minutes. When I Work is a free employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business.

Start Scheduling Free

No credit card required.

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Setting up work schedule... Setting up employees & positions... Reducing headaches... Saving time and money... Retrieving schedule...

What Industry Best
Describes Your Business?

Restaurants / Hospitality



Professional Services

Seasonal / Entertainment


Let’s get the schedule
set up for your workplace.