EVENT STAFF SCHEDULING SOFTWARE

Simplify your event staff scheduling

Sign up and start scheduling for free now, or check out more of our awesome features below.

Makes payday a breeze with easy payroll integration.

Control costs with pay rules and schedule integration.

Turn any device into your event’s employee time clock.

Event staff scheduling and management software

Schedule and manage events with ease

Streamline your event organization operations and increase efficiency with better employee scheduling. Your event and catering workers will be notified of new shifts and can confirm them, so you know they’ve seen the schedule. Make changes quickly to adjust for callouts and empower your employees to manage their schedule with OpenShifts and shift swapping. You can save up to 15 hours a week with better event staff scheduling and management software.

Catering staff time clock and timesheets

Catering service employee time tracking has never been easier

Track attendance, breaks, and time off with ease. The integrated time clock and schedule save time and reduce human error during payroll. Control labor costs with real-time overtime alerts and in-depth reporting.

Event staff team messaging

Team chat app for a connected event staff

All team communication and collaboration is on one secure platform. Message employees one on one, in groups, or all at once. Protect the privacy of your workers with communication that doesn’t require you to share their phone numbers.

happy customer photo

Rebecca Baker

Hodges Bend

Customer since 2015

Employee Scheduling Software

Ridiculously easy to use. Unbelievably fast to set up.

The intuitive mobile app allows employees and managers to learn how to use the app quickly. Setting up your employee schedule takes only a few minutes, so you can get back to business-critical tasks.

$10k

Saved in Overtime

20%

Decrease in Labor Costs

8x

Time Saved Scheduling

EMPLOYEE SCHEDULING SOFTWARE FOR ANY INDUSTRY

Glowing reviews from our clients in catering & events

Scalable Work Schedule Maker

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.

TIMESHEETS INTEGRATE DIRECTLY WITH PAYROLL

Processing payroll can be easier and more reliable.

Export employee timesheets and process payroll quickly with integrations to your favorite payroll provider.

  • Gusto
  • paychex
When I Work

Free time clock and scheduling Apps

A powerful duo. An integrated time clock and work schedule.

actual hours worked graph
When I Work scheduling

Control Labor Costs

Manage your labor costs in real-time with labor distribution reports.

Simplify Payroll

Import your timesheets and seamlessly process payroll.

Labor Budgeting

Use simple labor tools to manage your budget.

Prevent Overtime

Easily manage overtime with alerts and labor reports.

Break Management

Manage employee breaks with the click of a button.

laptop with When I Work scheduling tool open
laptop with When I Work attendance tool open
early clock-in notification
When I Work attendance

Read our articles about managing events & catering employees

everything you need to know about self scheduling
See Other Blog Articles

Interested in other industries?

    View All Industries