NURSE SCHEDULING SOFTWARE
Agile staffing solutions for high-pressure nursing units
Between fluctuating patient volumes and the constant threat of burnout, managing a unit requires total visibility. When I Work is the nurse scheduling app built to help every nurse manager build stable, predictable schedules in minutes.
Equip your team with a mobile-first nurse shift app that simplifies swaps and 12-hour rotations, helping you maintain appropriate staffing coverage and a more engaged frontline without the manual paperwork.
Start scheduling and tracking time today.
UNIT-BASED SCHEDULING
Build 12-hour rotations and rotating shifts in minutes
Use our nurse scheduling software to build templates for complex 3×12 patterns, weekend rotations, and PRN shifts to ensure your floor is always covered by the right skill mix.
FLOAT POOL COORDINATION
Organize your team across units and departments
Manage a “float pool” or share staff across multiple clinics and wings with a clear view of departmental coverage, reducing confusion and ensuring compliance with unit standards.
UNIT ACCOUNTABILITY
Precise attendance for better coverage planning
Replace messy paper logs with a secure digital time clock to track every shift differential and break. Get the visibility every nurse manager needs to protect their team from burnout.
DESIGNED FOR NURSE MANAGERS
Stop the callout chaos and protect your unit
Managing a floor is unpredictable, but your nurse schedule shouldn’t be. When last-minute callouts occur, our nurse scheduling app lets you post OpenShifts to your entire qualified database, including PRN and part-time staff.
It’s a smarter approach to nurse management that keeps your team energized, your patient care consistent, and your administrative workload under control.
NURSE MANAGEMENT TOOLS
Precise attendance for safer staffing ratios
Maintaining the right patient-to-nurse ratio starts with accurate attendance. Our nurse management tools replace the messy logbooks and manual entry with a secure, digital time clock. By ensuring your data is precise, you protect your team from burnout and ensure every shift has the coverage required for safe patient care.
Get real-time visibility into who is on-site and receive instant alerts before staffing gaps impact your unit. Centralizing your timesheets provides the audit-ready reporting every nurse manager needs to prove compliance and optimize resources.
Ashley Feemster
Bobbi + Bricka
Customer since 2019
SECURE UNIT COMMUNICATION
Connect your team without the group chat chaos
Communication between managers and employees doesn’t need to be messy or difficult. The Team Messaging App from When I Work helps you ensure that everyone on your team is on the same page at all times, no matter where they are.
Whether you’re pushing out an urgent floor update or coordinating a shift swap, you can message individuals, specific units, or the entire facility instantly. It’s the professional way to ensure your nurse management is transparent, secure, and always in sync.
8x
time saved scheduling
3x
reduction in shift gaps
100%
privacy protection
NURSE STAFFING SOLUTIONS
Organize your team across units, floors, and departments
Ensure the right expertise is exactly where it’s needed most. When I Work allows you to manage your team across multiple healthcare locations or specific departments with ease. Use designated job sites to categorize your staff by unit or floor, providing a clear view of your nurse staffing levels in real time.
By centralizing your departmental view, you eliminate scheduling confusion and ensure your facility remains compliant with unit-specific requirements. It’s the simplest way to manage a float pool or coordinate care across a complex healthcare network.
NURSING MANAGEMENT SOFTWARE
Protect your unit with real-time overtime and ratio tracking
Overworked teams lead to burnout and safety risks. Our nurse staffing tools provide live visibility into worked hours, allowing you to manage your budget and patient-to-nurse ratios simultaneously. Set automated alerts to flag potential overtime before it happens, helping you stay compliant with labor laws and facility standards.
By centralizing your attendance data within a professional nurse management system, you can quickly adjust the schedule to redistribute the workload. It’s the most effective way to maintain a safe, balanced floor while keeping your operational costs in check.
NURSING MANAGEMENT SOFTWARE
Built to coordinate care across units, clinics, and hospital systems
Managing a single floor is complex; managing an entire health system demands a high-performance nurse management strategy. When I Work is designed to scale with your organization, providing the centralized oversight needed to manage thousands of shifts across multiple facilities or specialized departments.
Start by modernizing a single unit today for free and expand to system-wide nurse staffing solutions in weeks. Our platform ensures that, as you grow, your standards for patient care and staffing ratios remain consistent across all locations.
NURSING MANAGEMENT SOLUTIONS
Accuracy and compliance for every unit
Managing payroll in a clinical environment requires precision. When I Work works alongside your back-office systems to ensure that every shift, break, and overtime hour is recorded accurately. By centralizing your nurse staffing data, you eliminate the risks of manual entry and ensure your facility is always audit-ready.
Our platform instantly shares data with your payroll providers, so your nursing management team spends less time on paperwork and more time on clinical oversight.
Loved by millions around the globe
1 in 10 employees have used When I Work.
by our customers on Capterra.
NURSE TRACKER AND SCHEDULING APP
A powerful duo. One place for your nurse management and your hours.
Monitor unit distribution
Maintain visibility into your unit's resources with real-time nurse staffing reports. See exactly where your team’s time is being spent and ensure your clinical expertise is allocated to the right departments. Our nurse staffing software allows you to break down your impact by position, specific floor, or facility.
Simplify clinical reporting
Speed up your administrative workflow by using digital timesheets. The When I Work app acts as a complete nurse management system, working alongside your existing payroll tools to ensure your staff hours are accurate and audit-ready. Reduce manual entry errors and reclaim hours of administrative time every month.
Ensure safe staffing ratios
Monitor your resource allocation with simple, built-in nurse staffing solutions. Set targets for your unit and see the live difference between shifts scheduled and hours actually worked. Everything is built right into the nurse schedule to help you maintain safe patient-to-nurse ratios and stay on budget.
Avoid nurse burnout
As an intuitive nursing management software, When I Work provides real-time alerts to help you prevent overtime. Receive notifications while building the schedule to avoid over-scheduling a single nurse, ensuring your community stays energized and focused on nursing care management.
Organize clinical break management
Ensure your team stays refreshed and compliant with our built-in nurse tracker. Assign specific breaks for long shifts and let your team report their downtime directly at clock-out. It’s the easiest way to maintain a healthy, professional workplace for your frontline staff while ensuring total accountability.
